Clinical Supervision > Chapter 7 - THE SUPERVISION PROCESS

Chapter 7: THE SUPERVISION PROCESS


The Supervision Process

The American Board of Examiners in Clinical Social Work (2004), in their executive summary of clinical supervision, recognized two areas of the supervision process in the development of clinical supervision practice competencies: knowledge and skills. Most of these have been discussed earlier in the course, but they're presented here in outline form as a reminder and to tie it together with the full supervision process.
The three areas of knowledge that they listed were that the supervisor:
  • Is aware of the parallel process in which the interaction with the supervisee can be acknowledged and serve as an appropriate teaching tool.
  • Has the self-awareness to recognize her own emotional response to the supervisee's anxiety.
  • Recognizes and understands how to addresses inter-ethnic and intra-ethnic issues that emerge in the supervisory relationship.

Several of the skills brought forward were:
  • The supervisor demonstrates mastery of the methods of supervision utilizing skills in communications, relationships, learning styles and problem-solving.
  • The supervisor uses the supervision process to model professional practice.
  • Evaluates the need for adjunct services and arranges for them, in conjunction with the supervisee and client, when indicated.

The rest of the skills were specifics of areas in which the supervisor acts as a guide and evaluator. The supervisor guides and evaluates the:
  • Supervisee toward better carrying out the treatment plan and greater effectiveness in working with a broad range of emotions and intensity of affect.
  • Supervisee's ability to use a range of tools (process recordings, memory work, audio- and video-tapes, and observation) to share the details of the practice for analysis with the supervisor.
  • Supervisee's ability to respect the centrality of the therapeutic relationship and to sustain a therapeutic alliance.
  • Ability of the supervisee to integrate feelings effectively into the professional function and role.
  • Supervisee's ability to permit the client's expression of intense affect modes, both positive and negative, as he/she learns to manage extreme behaviors while maintaining a therapeutic stance.
  • Supervisee's ability to engage the client and to develop a working agreement in the beginning phase of practice.
  • Supervisee's ability to work in response to client results (direct and indirect) in the middle phase of practice.
  • Supervisee's ability to assess readiness for termination (in collaboration with client) in terms of goals and objectives of the service and level of functioning.
  • Supervisee's ability to recognize the potential significance of the termination process and to assist client in dealing with the issues it may provoke.

DEVELOPMENTAL STAGES BETWEEN SUPERVISEE AND SUPERVISOR

According to Littrell, Lee-Borden, and Lorenz (1979), there are four different models of supervision. These four models actually give an image, and therefore a method for conceptualizing, of developmental stages of supervision. During supervision, professionalization takes place as the supervisee takes on increasing responsibility for the content of the supervision. These stages are:
  • Establishing the supervisor-supervisee relationship, setting goals and clarifying the contract

  • Both parties outline the part they are to play and what is expected of each. Rules, goals, and objectives are defined, and supporting measures are established. Specific teaching interventions will be detailed. The when, where, and frequency of supervisory meetings are established, as well as procedures for handling emergencies should they come up. Once both parties are content with all the details of these arrangements, this stage is completed (Malone, 2009).
  • The interpersonal dynamics in regards to the counseling/teaching aspect of the relationship

  • During this stage the supervisee is fairly dependent on the supervisee's advice and counsel for skill and insight development. It's during this stage that resistances are most likely to occur.
  • The transition from supervisor/teacher to a consultant's role of exploration and reflection

  • This phase is largely to increase the supervisee's autonomy. A more peer-like relation is developed, and each is less role-bound. The supervisee has developed enough expertise and skills that he needs less supervisory direction and is more confident. The primary foci of the relationship is coaching, support, encouragement, and tweaking of knowledge or skills that may come up (Malone, 2009).
  • The separation of the supervisor and the supervisee and change of model into one of self-supervision

  • During this termination phase, the supervisee's competency is quite firm. The supervisory purpose has been satisfied, and the supervisee demonstrates understanding of relationships between practice and theory as they related to specific clients. The relationship between the two parties may move into a peer-supervision style Malone, 2009).

[QN.No.#73. Developmental supervision stages between supervisor and supervisee include:]

OBSTACLES TO LEARNING AND TEACHING

There are a number of conditions for effective learning and teaching (Kadushin, 1992):
  • Principle 1: We learn best if we are highly motivated to learn.
  • Principle 2: We learn best when we can devote most of our energies in the learning situation to learning
  • Principle 3: We learn best when learning is attended by positive satisfactions--when it's successful and rewarding.
  • Principle 4: We learn best when we are actively involved in the learning process.
  • Principle 5: We learn best if the content is meaningfully presented.
  • Principle 6: We learn best if the supervisor takes into consideration the supervisee's uniqueness as a learner.
Problems may come up during the supervision process that are obstacles to learning. If you observe certain phenomena, you can be fairly confident that at least one of these problems is appearing. Supervisee's actions that can alert you to these problems include (Falender, 2010):
  • Change in supervisee behavior
  • Withdrawal, aloofness
  • Decreased verbal behavior, forthcoming quality of interaction
  • Change in interaction
  • Over-compliance with supervisor suggestions
  • Supervisee appearing preoccupied
  • Supervisee seeming distant or annoyed
  • Supervisee seeming stressed or nervous
  • Supervisee confusion
It's your job, as supervisor, to recognize these signs and address them. Failure to do so will only impede the necessary teaching and learning. You'll only be making your job harder if you (Malone, 2009):
  • Ignore a vital problem. An ignored problem quickly grows and then is much more difficult to correct. Save effort, time, and perhaps money by addressing the problem when it's small.
  • Procrastinate in addressing a problem. This will make you appear indecisive and inadequate to the supervisee.
  • Minimize a problem. If you minimize problems, the supervisee may feel shortchanged, not heard, and as if you don't "have his back." On the other hand, don't overly criticize, as this will hinder the supervisee's creative undertakings.
  • Lose your cool with your supervisee. If you lose your cool, and perhaps even yell and scream, you'll look like a fool, and who respects a fool?

Some suggestion that add a positive approach to aiding teaching and learning include:
  • Don't to take things personally. Stay objective and work together to define the problem, bring out all issues and discuss them rationally.
  • Identify and investigate an issue to come to a common ground. Allow time for differences and disagreements.
  • Work towards mutual agreements, merging both parties' ideas, and coming up with a joint decision.
  • Exchange accurate information, not opinions.
  • Negotiate and be willing to give and take.
  • As the leader, your role is to educate and to facilitate growth, not to control, dominant, and win.
  • If thing are not working, do something different.
  • Take some time out, sleep on the problem, and give yourselves time to ponder.
  • If all else fails, seek consultation or bring a mediator in to assist both parties in coming to a mutually satisfying agreement.

Recognize that problems between supervisor and supervisee are not always the supervisee's fault. Earlier we looked at games supervisee can play; there are also games that supervisor play (Malone, 2009; Munson, 1979). The reasons supervisors play game are often the same or similar to the reasons supervisees play their games:
  • Fear of losing control
  • Anxiety about their competency
  • Perceived threats in the hierarchy
  • Wanting to be liked
  • Seeking approval
  • Passive-aggressive way to express hostility


[QN.No.#74. Sometimes problems between a supervisor and a supervisee occur because of the supervisor's: Some of the games you may be tempted to play are:]

  • They Won't Let Me: Because of a wish to be liked, you blame your superiors as to why an action could not be taken, even though you never consulted your superiors.
  • Poor Me: You can abdicate authority by being too busy to meet or discuss a problem the supervisee is having. You may be trying to not look less competent to the supervisee, but you're actually sending a message that you don't care.
  • One Good Question Deserves Another: Although this can be a good teaching strategy, if your reason for doing it is to hide your lack of current knowledge, to keep from making a decision or be wrong, you're playing a game.
  • Remember Who's Boss: This game defines your role as one of total power and allows no disagreements, contradictions, or negotiations. It would be better to focus on building a good professional relationship.
  • Father/Mother Knows Best: Control is kept by acting like a parent, with an operating belief of, "Since this has always worked for me, it will also work for you." This hinders the supervisee's development and growth, and is actually an ethical violation.

COMMUNICATION IN CLINICAL SUPERVISION

Clear communication is mandatory in good clinical supervision. The best way to begin that communication is with the written supervisory contract that should be made at the beginning of any supervisory relationship. This is discussed more fully below.

For communication--written or spoken--to be effective, it must be clear and understandable to all the parties involved. But the person on the receiving end of the communication, whether it's a long speech or a single element of a conversation, must also be a good listener. Communication is a continual two-way process. Questions to promote clarity are also an important part of communication.

As supervisor, you can clearly communicate needed information to your supervisee. You can watch to see if she appears to "get" what you said, and you can ask question to be sure she did "get" it. Although the supervisee has responsibility for learning, it's still your job to be sure your communications are understood.

APPROACHES TO AND STRATEGIES OF SUPERVISION

There is no one unifying theory of clinical supervision. Supervisors choose to follow different models which stress certain techniques. Every model has a central set of principles to guide the supervisor:
  • Ethical and legal practice
  • A commitment to improve programs and social policy
  • Recognition of the client's rights to self-determination, to respect for potential/limitations, and to be addressed as a whole person

In traditional models, the relationship of the supervisor and supervisee is based on the legal and professional jurisdiction of the supervisor for the performance of the supervisee, in the manner authorized by the employing organization (American Board of Examiners in Clinical Social Work, 2004). The supervisor constantly must deal with a complex set of responsibilities towards:
  • The supervisee
  • The client
  • The employing agency
    • Fiscal constraints
    • Large caseloads
    • Administrative functions

First Stages of All Approaches


No matter what approach to supervision you might choose, there are two issues that you need to do at the very beginning. The first is designed for use with every supervisee. The second is specific for each individual supervisee.

[QN.No.#75. Certain issues need to be taken care of at the beginning of a supervisory relationship. These include]
Behavioral Contracting in Supervision

If you've ever played a game with a small child who makes up and changes the rules at will whenever it's in her interest to do so, you can imagine what it would be like if supervision took a similar tack. What are the "rules" that should be included in a supervisory contract?

In forming a contract, remember that it's a mutual agreement between supervisor and supervisee, and that both parties sign it (Malone, 2009). This contract can be identical for all of your supervisory situations. The contract will include:
  • How often the contract will be reviewed (such as every 90 days) to identify and resolve problem areas
  • What are the purpose, goals, and objectives of supervision
  • What ethical and agency policies guide supervision and clinical practices
  • What the procedural considerations are, including the format for taping and opportunities for live observation
  • What is expected of each party, including the scope of the supervisee's practice and competence
  • What potential obstacles there are for progress (e.g., lack of time, limitations of resources, performance anxiety)
  • Who is responsible for what
  • What are necessary requirements
  • How long supervision sessions will be
  • How the supervisor will evaluate the supervisee
  • How the supervisee will evaluate the supervisor
  • How problems between the two parties will be dealt with
  • What rewards there are for fulfilling the contract (e.g., clinical privileges, increased compensation)
  • What sanctions are for noncompliance by either supervisee or supervisor
  • How long the supervisory relationship will last
This document will reduce misconceptions about the supervision process, minimize covert agendas by either party, aid in the supervisee's orientation, and help avoid power plays by either party. In short, the written contract will give clear instructions for how to play the game, thus satisfying both supervisee and supervisor.

Once this contract has been constructed, an individual development plan should be made.

Individual Development Plan
The Individual Development Plan (IDP) is a detailed supervision plan with the goals that you and your supervisee want to focus on for a given period of time, such as three months. It's dynamic, and--as the child's game rules--will change over life cycle of the relationship--not on the basis of a whim, but based on mutual agreement (Malone, 2009). Both of you should sign it and keep a copy for your records (Center for Substance Abuse Treatment, 2009a).

Goals are most often skills the supervisee wants to cultivate or professional resources she wishes to develop. Both the resources and skills are aligned with the supervisee's job in the program or with activities that would promote his professional development.
The IDP should designate:
  • Timelines for meeting the goals
  • Which methods of observation will be used
  • Expectations for both supervisee and supervisor
  • Which evaluation procedures will be used
  • Activities to be employed in improving the knowledge and skills
Areas of apparent overlap with the behavioral contract are more specific for the supervisee in the IDP.
As a supervisor, you should also have your own IDP that addresses your own training goals based on the lists of competencies given earlier in the course. Your IDP can be developed with your supervisor, peer input, mentorship, academic advisement, or in external supervision (Center for Substance Abuse Treatment, 2009a).

Supervision Modalities

Just as there are a number of modalities for therapy (e.g., individual, couple, family, group), there are also several modalities of supervision. They might be divided into two broad categories: in person supervision and distance supervision. Distance supervision generally takes place when the supervisee is working in a remote location. Most sub-modalities can be used in either of these categories. The list below categorizes the sub-modalities under the division to which they pertain.
In Person Supervision

Live supervision/Direct observation (In the same room, one-way mirrors)

Distance Supervision

Telephone supervision
Internet supervision
  • Avatars
  • Chats
  • E-Mail
  • Online forums
  • Skype
  • Texting
  • Video-conferencing

Either/Both

Delayed review (audiotape, videotape)
Case presentation (post-session)
Written reports
Verbal reports

[QN.No.#76. Supervision approaches or modalities may include:]

Studies indicate that distance supervision generally has greater focus on training than on service or client needs. Supervisees reported that the multiple sensory aspect (audio, visual, and text) in computer-mediated models were very useful for documenting consultations and outlining supervisory content (Hurley and Hadden, 2005). In-person and distance modalities appear to be equally effective for establishing rapport with in the context of supervision (Lenz, Oliver, and Nelson, 2011).

Live Supervision/Direct Observation

Live supervision and supervision by direct observation are generally used synonymously, even though--strictly speaking--there is not 100% overlap. The terms are used interchangeably in this section of the course. In live observation, the supervisor sits in on a counseling session with the supervisee and client, thus observing the session first hand. Informed consent from the client is required. An alternative to actually sitting in on the session is observation through a 1-way mirror. Sometimes this is combined with videotaping the session for later review (Center for Substance Abuse Treatment, 2009a).

Direct observation is direct, intentional, and structured (Ackroyd, Beddoe, Chinnery, and Appleton, 2010)--a constructive tool for learning, not a weapon for criticism. It's an opportunity for the supervisee to do things well and correctly, so that positive feedback follows. When the supervisee "goofs," it's an opportunity to discuss other ways the situation might have been handled.

You should be aware of a number of things regarding direct observation in supervision (Center for Substance Abuse Treatment, 2009a):
  • The dynamics of the session will change, as well as the behaviors of both the supervisee and client. To get the best picture of the supervisee's competence, you'll need to have frequent observations.
  • Procedures for observation must be agreeable to both you and the supervisee--why, when, and how the direct observation methods will be used.
  • Your supervisee should give the session's context.
  • Before beginning counseling, the client must give written informed consent for observation, and must be notified of an upcoming supervisor's observation ahead of time. Before agreeing to counseling, clients should have been given all of the conditions of clinical supervision and profession development as they relate to the client's counseling.
  • What sessions to observe should be chosen (including a variety of clients and sessions, challenges, and successes) because they offer teaching moments. Ask the supervisee to choose what cases you should observe and explain why he chose them.
Live supervision should be a collaborative process that is associated with experiential learning. It's not simply the supervisor watching the supervisee; it's purposeful and carefully planned (Maidment, 2000). Some of the issues you must considered when planning live supervision are:
  • Do we involve the client in the feedback? (Kemp, 2005)
  • How do we include the students self-assessment in the feedback?
  • How do we develop observational skills that are not focused on having our own values, interventions, skills, or potential biases reflected back to us?
  • Should observation be a summative assessment, a formative assessment, or both?
  • Observing both inner and outer worlds
The first stage is preparation. A trusting relationship should be established between the supervisee and supervisor. The two determine the observation criteria together in careful negotiation. There should be a clear understanding about which aspects of practice will be observed. This could include the behaviors, knowledge, and skills that are expected to be demonstrated in practice. It should be determined whether or not the supervisor will participate in any fashions during the session and under what circumstances. All of this should be put into writing (Humphrey, 2007). In determining what participation and intervention you, the supervisor, should exercise, keep in mind (Humphrey, 2007) that:
  • They're legitimate if they're designed to safeguard any of the parties from harm or to safeguard the observation for assessment purposes.
  • They're not legitimate if they might fall into a role of rescuer, teacher, or co-therapist.
The next stage is the actual observation. As supervisor, you need to exude calmness and compassion to counteract anxiety and add positive energy to the session rather than a judgmental aura. Questions that you'll be asking yourself during the session might include (Ackroyd, Beddoe, Chinnery, and Appleton, 2010):
  • What is the supervisee doing well in the session's activities?
  • Are there any areas of obvious weakness in the supervisee's performance?
  • How was the supervisee's professionalism demonstrated?
  • How did the supervisee build the relationship with the client?
  • Is the supervisee making use of theory?
  • What else could the supervisee do to have a more competent, robust performance?
The third stage is one of feedback and debriefing. Preferably, this should happen immediately after the session. Ask the supervisee to critique her work first. You may facilitate this critique with questions such as:
  • What did you think went well here?
  • What did you wish you could have done better?
  • What would you be doing if you incorporated (the better thing) into this session?
  • Is there anything else you needed to do or know to feel more confident in this situation?
When you offer your critique, keep in mind the agreed criteria. Try to make your statements (Cleak and Wilson, 2007):
  • Accurate
  • Challenging
  • Confirmatory
  • Congruent with the task
  • Corrective
  • Fair
  • Motivating
  • Specific

Point out what went well and areas of possible change. Ask the supervisee if she was conscious of aspects of any of the areas you brought up and if she has suggestions about different actions that might be taken. If the supervisee has no suggestions, offer your own and together work out the next steps to be taken (Ackroyd, Beddoe, Chinnery, and Appleton, 2010).

The final phase is to plan the next learning steps to be taken. Make them as behaviorally specific as you can. Plan for opportunities for the supervisee to practice the tasks that will make up their final observations. Set a time for the next observation.

Telephone Supervision
Supervision by telephone--or in the Internet world, by Skype--is becoming more common. It's a common practice for clinical supervision of junior doctors, and for supervising counselors and psychotherapist (Wajda-Johnston, Smyke, Nagel, and Larrieu, 2005), as well as nurses (Thompson and Winter, 2003). It's often used when the supervisee is in a remote location, and is used in group supervision situations when participants may be located in different portions of the country--or the world.

In 2005, the Psychoanalysis Division of the American Psychological Association (Manosevitz, 2006) had a roundtable discussion on telephone supervision, and made the following conclusions about it:
  • Some face-to-face contact to supplement telephone supervision is desirable
  • The process and rational fit between the supervisee and supervisor is more important than whether supervision is over the telephone or in person
  • Parallel process is important in supervision
  • The supervisory alliance is important
  • Telephone supervision is essential in distance learning programs
  • Telephone supervision permits exposure to diverse viewpoints that might otherwise not be available

Telephone supervision is not limited to individual supervision, but also is often used for group supervision. Feuerman (n.d.), a licensed clinical social worker and psychotherapist, was skeptical about telephone supervision because he thought that seeing the supervisor and other participants was necessary for group cohesion and connection, that emotional connections would be greatly hindered.

When he experienced group telephone supervision, he was amazed that so many people wanted to participate. Reasons given were not necessarily related to remote locations, but also to the amount of travel time in metropolitan locations. Some reported that they found telephone supervision more effective than in-person supervision.
Reasons given for more effectiveness were:
  • We get right down to business.
  • I am not distracted by what people look like.
  • There is less competitive talking, people know intuitively when to let the other person talk
  • There is good rapport that at times is almost instant
  • I "feel" things from others over the phone that I seem to miss in person

Feuerman wondered what kinds of feeling were transmitted over telephone lines, especially if participants were not reacting to feelings generated by seeing the other participants. He discovered that seeing and perception are both biological processes, and some biological processes are redundant in that they overlap--they're similar to one another but with some differences.

When talking about missing facial cues over the phone, he concluded that that might be a good thing, at least in terms of supervision. "The mental dynamics evident in the speech pattern and verbal interactions with others are so manifest that when we concentrate on them only-we are able to "see" the person better."

Of course, if the telephone supervision is via Skype, you at least see the other person's face. However, if you agree with Fueuerman's (n.d.) conclusions, you may prefer to avoid Skype.

Internet Supervision
Modes of Internet supervision can each be best described under one or more of the other modalities listed. Skype was included under telephone supervision; video-conferencing can also be included there. Chats, e-mail, online forums, and texting fit well in the category of Supervision via Written Reports.

That leaves the least-known modality of avatars, which could fit in telephone supervision or supervision by written reports, but--because of its uniqueness--will be discussed here. The method uses free software, such as Second Life, which is called a "Massive Multiplayer Online Environment (MMOE) software.

The supervisor must set up a virtual setting for the supervision sessions. It's a fun, interesting way to approach this 2-way process, but it requires a great deal of initial preparation. So far it's used far more often for psychotherapy than for supervision. Because of the learning curve and setup time, that is likely to remain the situation.

Delayed Review Supervision
Delayed review supervision is considered one kind of direct observation or live supervision. This is because a therapy session is videotaped, or at least audiotaped. Obviously the videotaped session is more complete as direct observation because you can see nuances that may not be indicated in an audiotaped session. It has been commonly used in both social work and in marriage and family therapy (Nichols, Nichols, & Hardy, 1990; Munson, 1993).

Video cameras are more and more common in professional settings, and are not expensive. This makes videotape supervision (VTS) simple and easily accessible. It's a complex, dynamic, and powerful tool--one that can at once be anxiety-provoking, challenging, humbling, and threatening (Center for Substance Abuse Treatment, 2009a).

Of course the client must sign an informed consent form for either audio- or videotaping of a session. Some clients may sign only consent for audiotaping because it seems less threatening. Videotaping is not allowed in most prison settings or during Employee Assistance Program services. It also might not be recommended when working with patients with diagnoses such as some schizophrenic illnesses or paranoia. In all of these cases, either simple live observation or audiotaping may be better choices (Center for Substance Abuse Treatment, 2009a).

Audiotaping and videotaping are the most reliable forms for examining counselor-client session (Borders and Leddick, 1987). Supervision can immediately follow a counseling session or it may occur a few days later and the data will remain the same with no need for mental retention. It's recommended that both supervisor and supervisee review the tape before the counseling session. This allows the supervisor to plan an intervention strategy and the supervisee to prepare discussion topics and questions (Hart, 1994).

Case Presentation Supervision
There are times when the supervisee needs to make a case presentation of a client. You might want a succinct or more detailed summary of a client's case to date. You might be holding group supervision sessions where during each session you may have one or several supervisees present a case for the group to review and discuss. A presentation may be made in a written report, to a referring colleague on the phone, in a peer-group review, in individual or group supervision, when preparing treatment plans, or in some other setting.

Whatever the reason for needing a case presentation, a supervisee needs to develop the skill of making and presenting them. If nothing else, making an effective, clear, and to-the-point case presentation leaves others with an impression of the supervisee's professional competence. No matter the reason or the setting, the art of making a case presentation is an ever-present challenge (Blatner, 2006).

The length and completeness of the presentation depends on the context in which it will be given. If it's in a setting where each case can only be given a few minutes' attention, then it should be reduced to only a minute or two--enough to orient others to the identity and key features of the client being characterized and the most relevant current issues.

In a setting where a more complete review of the origin, development and effects of the pathology or treatment course is required, a more comprehensive presentation is suitable. Clinicians should train themselves to present any given case at three levels (Blatner, 2006):
  • Encapsulated form (less than two minutes)
  • Brief form (approximately five minutes)
  • Long form (about 20 minutes)

Before the presentation, supervisees should become clear about the purpose of the presentation
  • To tell the supervisor who and what they're dealing with?
  • To get answers to specific questions from the supervisor?
  • To get help in making a diagnosis?
  • To get help with therapeutic approaches for the diagnosis?
  • To receive feedback about techniques or tactics that have been tried?

They need to determine what information they want to give to the audience. In most cases the audience only needs enough information to gain an internal picture of the presented situation. If all kinds of explanations and impressions are thrown out and the audience expected to put it all together, they will only be overwhelmed. What is presented should not contain a lot of information that is not essential or relevant to the presentation purpose (Blatner, 2006). The supervisees must put themselves in the audience's place and identify the basic facts needed to simply become oriented to the problem.

Because of a supervisee's nervousness about making a case presentation, there are some steps that can be followed to reduce anxiety and make it easier to include the best information (Munson, 2002).
  • The supervisor should present a case first.
  • The supervisee should be given sufficient time to prepare for the case presentation.
  • The presentation should be based on written or audiovisual material.
  • The presentation should be built around questions to be answered.
  • The presentation should be organized and focused.
  • The presentation should progress from client dynamics to practitioner dynamics.

There are a variety of templates available online for case presentations. Here are two very basic ones . The first is for a general social work case presentation in which the social worker is involved primarily in emergency interventions, discharge planning, and case management:
  • Identifying data
  • Presenting problem
  • History of the presenting problem
  • Significant medical/psychiatric history
  • Significant personal and/or social history
  • Impressions and summary
  • Recommendations

This next one is for a person working in a therapy setting, and is more clinically focused:
  • Identifying data
  • Past and present psychiatric history
  • Family history
  • Presenting problem
  • Treatment goals and objectives
  • Course of treatment and intervention strategy
  • Defenses, transference and counter-transference
  • Impressions and summary


Supervision via Verbal Reports
Among different definitions to identify a variety of supervision forms, the definition for a trainee verbal report is "didactic discussion of a case presented in supervision by the supervisee" (DeRoma, Hickey, and Stanek, 2007), or "what the supervisee remembers and sees as relevant" (Hess, Hess, and Hess, 2008). Use of direct observation supervision is reported to be therapist oriented, whereas the verbal report process focuses more on generic, case-oriented issues (Hare and Frankena, 1970).

DeRoma, Hickey, and Stanek (2007) believe that supervision that does not include live material may focus less on strengths and more on weaknesses, because the supervisee is more likely to bring out obstacles and struggles in giving case progress. As supervisor, if you're aware of this, you can guide the supervisee's verbal report to include more than problems.

Green (2004) indicates that understanding of "therapeutic relationship skills are best acquired through close observation of the therapist's behavior in role plays and in sessions (i.e., via live, videotape, or audiotape-based case supervision). Such skills are not as easily learned-or maybe impossible to learn-through 'delayed verbal report' supervision because the latter's effectiveness is constrained by what the therapist was aware of during the session, remembers after the fact, and can report in words to the supervisor. Verbal report supervision always loses emotionally relevant information because a lot of what transpires between therapist and clients is automatic and not necessarily within the therapist's awareness, especially when the therapeutic alliance is not functioning well. Paradoxically, the very areas where supervisees may need the most help are areas about which they're unaware and cannot articulate the relevant emotional information to their supervisors."

Green further states that the supervisor's ability to correctly picture and give feedback about the relationship of the supervisee and the client is limited if it's based on delayed verbal reports.

However, in a report of methods of direct supervision that supervisees endorsed (where they could choose more than one method), the first preference was "Any Type of Direct Supervision" at 85%, and "Traditional: Trainee Verbal Report" was close behind at 82.8% (DeRoma, Hickey, and Stanek, 2007).

Supervision via Written Reports
Giving information to a supervisor via writing is basically the same as giving it verbally. The differences are that the supervisee can write the information down immediately following a therapy session, whether or not the supervisor is available, and that there are a variety of written formats that can be used.

The report written after the session generally becomes a part of the client's record. It can also be the basis of a conversation with the supervisor or appropriate co-workers via:
  • Chats
  • E-mail
  • Online forums
  • Texting

If any of these Internet means of communication are used, the issues of privacy and security must be taken into consideration, as has been discussed earlier.

General Approaches

The two basic approaches to clinical supervision are individual and group. It's often encouraged that the supervisor combine both of these approaches, so as to include the "best of both worlds." Yogev (1982) believes this will allow three goals to be met for the supervisee:
  • Facilitation of personal growth and awareness
  • Acquisition of practical skills
  • Mastery of cognitive and theoretical knowledge

In both approaches, supervisee's needs are met in three stages:
  • Role definition
  • Skill Acquisition
  • Practice solidification and evaluation

Individual Supervision
Although there are a number of benefits for individual supervision, they can perhaps all be boiled down to the statement that at each supervisory meeting, attention can be concentrated on one supervisee who can focus all his time to her own reflection (Kobolt, 1999).

Lee and Everett (2004) state that issues that benefit from individual supervision are:
  • Privacy
  • Time available for the needs of the individual therapist
  • Intensity in the supervisory relationship

The relative privacy of individual supervision may allow the supervisee to reflect more profoundly and openly on interpersonal dynamics, evaluative issues, and "self-of-the-therapist." The supervisor may be able to offer a wider range of potential interventions, as well as to nurture and/or challenge certain trainees better than in group setting.

The hallmark of individual supervision is individual attention, where the supervisor can focus on the unique training needs of each supervisee, including both process and content of the supervisory sessions. Beginning therapists often indicate confusion because of the many theoretical perspectives and interventions they experience in a group. The individual sessions allow the supervisor to more thoroughly and carefully address the learning style and developmental needs of each supervisee.

However, even those that most vocally support individual therapy, point out that there are some concerns regarding it. The presence of several supervisees offers some rich relational experiences that cannot be found in individual therapy (Lee and Everett, 2004).

Some supervisees may not be comfortable with the more intense supervisory relationship that can appear in the individual supervision settings. Supervisors sometimes feel freer to be more critical in individual supervision, and the supervisee may feel more intimidated. Supervisors have also sometimes stated that they are somewhat bored in individual settings, especially with particular types of supervisees. Supervisor who want to take more directive and active roles often prefer the interactive process of a group setting.

Additionally, a subtle, defensive collusion between supervisor and supervisee can develop. For example, an especially dependent or vulnerable supervisee may elicit a parental, protective response from the supervisor (counter-transference). This can erode objectivity of both parties to the extent that the protective collusion hides learning issues or clinical errors.

Boundaries between therapeutic and supervisory relationships may also be blurred (Anderson, Schlossberg, and Rigazio-DiGilio, 2000). Because there is no one to witness this process, supervisors need to be especially sensitive to their power relative to supervisees in regards to subjects related to sociocultural identification, gender, privacy and evaluation (Haber, 1996).

Individual supervision works best when both parties are conscious of the limitations. These should be specifically addressed in conversations at the beginning of a supervisory relationship, as well as in formal training contracts that address needs and expectations of both parties. However, they will also need to be addressed periodically throughout the working alliance (Lowe, 2000).

Group Supervision
The tasks of clinical group supervision are similar to those of individual supervision. Some of the advantages of doing group supervision include (Malone, 2009):
  • Greater economy of effort, expertise, money, and time
  • Wider range of client situations can be looked at
  • Increased vicarious learning from peers
  • More varied perspectives from more supervisees
  • Source of emotional support for supervisees when supervisor is unavailable
  • Increased amount of encouragement
  • Sense of belonging given
  • Group members can fill voids that are unaddressed in individual supervision
  • Opportunities for role play to practice interventions.

The benefits of individual supervision are the disadvantages of group supervision. In addition to those mentioned in the individual supervision section, the supervisor may be less experience in group work, with the result that the clinical supervision experience is less effective. The variety of interests, skill levels, and relevance of cases can reduce the usefulness of group supervision. A group may have dysfunctional dynamics (competition, scapegoating, power grabbing) that can eliminate the effectiveness of the group. Confidentiality problems are also more frequent in the format of group supervision (Malone, 2009).

It's recommended that a supervision group have no more than six members. This will give each member more opportunity to present their cases--one at least every other month, which is very good when combined with individual and/or peer supervision.
Several cost effective principles of a useful structure for supervision include (Center for Substance Abuse Treatment, 2009a):
  • All counselors receive at least one hour of supervision for every 20-40 hours of clinical practice
  • Group supervision is a practical and reasonable means of involving a number of staff in sharing ideas, dialog, and promoting team cohesion

Models of Group Supervision
A definition of group supervision is:
A setting in which a supervisor shepherds a supervisee's professional growth in a group of peers. The supervisor guides the group in a review of pertinent knowledge and feelings that are part of the group supervision process. An overview of models of skill acquisition is given, and the singular attributes of acquiring skills in a group environment are discussed. Suggestions are made for applying cognitive skills to group supervision and clinical situations (Hillerbrand, 1989).

Billow and Mendelsohn (1987) identified three types of supervision groups:
  • Case-centered
  • Process-centered
  • Dual focus

They also pointed out that the most successful groups were those that could shift focus as needed. Todd and Pine (1968) pointed out that a successful supervision groups involve efficient management in norm-setting, gate-keeping, and protection of the group contract; Counselman (1991) added the protection of the group's purpose and objectives.

A different focus on types of group supervision models looks at groups led by a supervisor and groups led by peers. Further discussions of these are in the next few sections of the course.

Group Process
Group process usually refers to what happens in a group in terms of growth and evolution of the relationship patterns among and between participants in the group. The same basic process occurs in a supervision group as in a therapy group. The supervisor should guide and facilitate useful growth without stifling that which can occur naturally.

These processes may not always be observable, but may also be inferred. Those processes which can be observed--overt processes--include verbal behaviors (e.g., content of speech; expressed affects), and nonverbal behaviors. Covert group processes are those referring to needs, wishes, motivations, and intentions (conscious or unconscious) that are acted out in the group. They may be acted out by individuals, pairs of individuals, subgroups, or by the group as a whole. These processes can serve for the good when they're work-oriented towards promoting supervisory ends, or they can serve to block the purposes of the group if they're defensive, resistive, and work-avoidant (Hartman & Gibbard, 1974).

The supervisory group is a social system with the supervisor as its manager. The supervisor's first function is to safeguard and monitor the work-ordered boundaries of the group so that the supervisees feel it to be a safe place to share and interact for the purposes of growth as therapists and social workers.

A bond or cohesion generally occurs in a supervisory group in which members feel a commitment to one another and to the group's supervisory tasks. It's often seen as being equivalent to the supervisory alliance in individual supervision or therapeutic alliance in individual psychotherapy. This is the group process most basic to positive supervisory outcomes.

As in therapy groups, a certain amount of transference and counter-transference is likely to occur between the supervisor and the group's members, and between members themselves. The necessary management of these reactions is self-care and self-awareness for each participant.

Supervisor as Group Leader
Viney and Truneckova (2008) label a supervisory group with the supervisor as the leader a "process of courage." In this model, the supervisor understands the processes of therapy, explains the makeup of therapists (Viney and Epting, 1997), and enters into a role relationship with the supervisees. In supervisor led supervision, groups depend on input from each member of the group. The supervisor actively promotes relationship building between members of the group, and shows an ability to comprehend the way each member views what is going on in the group processes (Viney and Epting, 1997).

The reason that Viney and Truneckova (2008) refer to this kind of group as a "process of courage" is because creative changes in supervision require "both the courage to confront experience at the most deeply personal levels and the integrity to bring those core constructions into form that can be explicitly considered, and thus shared, confirmed, disconfirmed, and ultimately revised" (Harter, 2007).

Viney and Truneckova (2008) also state that the supervisor must have the courage to develop an ability to influence the supervisory group processed and to take professional risks. The supervisor's courage also allows him to point out what could be keeping the supervisees from creating an open relationship with their clients. The process of courage also includes a willingness of both the supervisor and the supervisees to express with one another perceptions and observations they believe have clinical significance in these relationships.

In supervisor led groups, the supervisor tries to assist and encourages supervisees to develop a sense of their own abilities as therapists to positively influence the good things that happen in a therapy session (Viney and Epting, 1997). A strategy the supervisor may use in this process is to give supervisees the control over what is to initially be presented in the supervisory group session.

Even though a supervisor-led group has a good possibility that "saying what cannot be said" (Viney and Epting, 1997) will occur because of the number of people influencing the group dynamics, the supervisor must also be aware of the danger that group members may hesitate to take risks, for whatever reasons.

The supervisor can encourage risk taking by supporting members that raise risky issues and by role playing taking risks. Because group supervision sessions are not primarily one-on-one relationships, but rather those of role-taking, each supervisee can demonstrate great courage and risk-taking by sharing professional thoughts, giving opinions, and accepting feedback. All of this happens when the supervisor is able to say, "I was able to help Lee Supervisee to express his/her deepest fears" (Viney and Truneckova, 2008).

Peer Supervisions
In peer supervision groups, there is not a person, such as a supervisor, to model the professional role. As such, a peer supervision group should be an adjunct to, not a replacement for a supervisor-led group for trainees.

A more appropriate term than peer supervision might be peer consultation. Supportive and critical feedback is stressed and evaluation is given little emphasis. In contrast to supervision, consultation is typified by the group members' "right to accept or reject the suggestions [of others]" (Bernard and Goodyear, 1992). However, both "peer consultation" and "peer supervision" describe non-hierarchical relationships in which those who participate have neither the purpose nor the power to evaluate one another's performance (Benshoff, 2001).

Because of this, feelings associated with issues covered in the group session are less intense. A greater emphasis is placed on the commonality of what is shared in the group. Role relationships are usually developed more slowly than in supervisor-led groups, but can be just a productive once established (Viney and Truneckova, 2008).

Characteristics of group members that are functioning well (Leitner and Pfenninger, 1990) and may be collectively labeled "empathy," include:

  • Committed
  • Courageous
  • Creative
  • Discriminatory
  • Flexible
  • Forgiving
  • Open
  • Respectful
  • Responsible

Facilitation of development of these characteristics is fostered when the supervisee/therapist experiences them as being applied to himself in supervision. When they're experienced in peer supervisory relationships, the supervisee can more easily use them in a therapy session.

In a therapy session, "if the client demonstrates that he's not seeing the problem as the therapist does, some reconstruing is required on the part of the therapist" (Fransella, 1993). The same is true of members--"joint supervisors," if you prefer--in peer supervision groups; "defense" and "resistance" are also experienced in the groups. The group should try to resolve these problems by recognizing them, investigating them, and working through them.

Still, there are unique problems for resolving resistance in peer supervision groups. At the beginning of the group, there is considerable dependency on members' readiness to be curious, but the boldness to follow through may be lacking. There may also be problems when offering personal information. Much of the group's development seems to be focused on managing resistance (Nobler, 1980).

Because there are always more than one way of looking at any event, members of a peer supervision group must act like scientists by testing hypotheses and assisting experimentation by group members and their clients. In these groups, the question is not, "Did I do this right?" but rather, "What did we learn when we said or did that?" or "Do we now have information that will allow us to make new hypotheses?" (Allstetter-Neufeldt, 1997).

The sum of the strengths--which can also be the weaknesses--of peer supervision groups is that the relationships are more equal, and the range of perspectives and hypotheses given is wide. Support is given without the need to "fix things." This can be both powerful and strengthening in the understanding that all members are having much the same experiences (Viney and Truneckove, 2008).


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Objective 13. Name at least two of the developmental stages between supervisor and supervisee.
Question 73. Developmental supervision stages between supervisor and supervisee include:

a) Establishing the supervisor-supervisee relationship, setting goals and clarifying the contract
b) The interpersonal dynamics in regards to boundary setting in the relationship
c) The transition from supervisor/teacher to a consultant's role of exploration and reflection
d) a and b
e) a and c
f) b and c

Question 74. Sometimes problems between a supervisor and a supervisee occur because of the supervisor's:

a) Perceiving threats in the hierarchy
b) Anxiety about their competency
c) Fear of losing control
d) Seeking approval
e) All of the above
f) None of the above

Question 75. Certain issues need to be taken care of at the beginning of a supervisory relationship. These include a(n):

a) Behavioral Contract
b) Individual Development Plan
c) Assessment of Supervisee Readiness
d) a and b
e) a and c
f) b and c

Objective 14. Name at least four modalities or approaches to supervision.
Question 76. Supervision approaches or modalities may include:

a) Live supervision
b) Delayed review (audiotape, videotape)
c) Verbal or written reports
d) Video conferencing
e) All of the above
f) None of the above
 
Clinical Supervision > Chapter 7 - THE SUPERVISION PROCESS
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